Submissions

Publications

The UWOMJ publishes two full issues each year, comprising articles in all submission categories. Each issue encompasses a particular theme, chosen by the editors.

A non-themed Summer Supplement is also published online each year, comprising Case Reports only.


Submissions

Submissions should be sent to uwomj@meds.uwo.ca

Article outlines are to be provided for approval by the UWOMJ prior to submission of the full article. The article does not need to be complete when submitting an outline. Deadlines for both outline submission and final article are available below. We accept Original Articles (1500 words) and Feature Articles (1500 words) for our two main issues, and these do not need to match the theme of the issue (though we’ll give bonus points if they do!). We also accept submissions in the form of Case Reports (1500 words) and Commentaries (1000 words).

Please use our suggested outline templates: Article Outline and Case Report Outline

2016/2017 Deadlines

Issue 86(1) – Theme: Trauma and Disaster Medicine (Submissions for 86(1) are closed. Articles currently in review)

Issue 86(2) – Theme: Healthcare Systems (Call for submissions now open!)

February 10th, 2017: Deadline for article topic and outline (1 page); send to uwomj@meds.uwo.ca

March 10th, 2017: Deadline for forwarding article for faculty review

April 7th, 2017: Deadline for the submission of faculty-reviewed article for peer review; send to uwomj@meds.uwo.ca. Note: Authors are required to submit their revised article within 2 weeks after receiving their completed peer review copy

May 5th, 2017: Deadline for cover art submission; send to uwomj@meds.uwo.ca

Summer Supplement – Case Reports  (Call for submissions Spring 2017)

Please don’t hesitate to contact the Associate Editors at uwomj@meds.uwo.ca if you have any questions or concerns at any point along this process. If anything is unclear about the guidelines, please let us know so that we can clarify them.

Submission Categories

The UWOMJ accepts submissions in the following categories:

Original Articles (1500 words)

Original articles present novel research conducted by the authors. Original articles are not required to match the issue theme, though preference will be given to articles with relevance to the issue theme.

Feature Articles (1500 words)

Feature articles present analysis of existing literature. Reviews of non-fiction books are accepted in this category, provided the review contextualizes the non-fiction book through an analysis of relevant academic literature. Feature articles are not required to match the issue theme, though preference will be given to articles with relevance to the issue theme.

Case Reports (1500 words)

Case reports present unique or interesting cases observed by the authors. It is preferred that case reports be submitted for the Summer Supplement, our dedicated case report issue; however, case reports may be submitted for themed issues. Case reports do not need to adhere to issue themes if submitted to themed issues.

Commentary (1000 words)

Commentaries are brief articles discussing current topics in medicine. Commentaries are not required to match the issue theme, though preference will be given to commentaries with relevance to the issue theme.

Departmental Articles (1500 words)

Departmental articles present reviews of existing literature and/or discussion of current topics in medicine meeting the specifications of the department. These articles are produced or directly solicited by the Senior and Junior Departmental Editors for each department. Departmental articles must adhere to the issue theme.

Selection Priority

Articles pertaining to the issue theme and submitted before the designated deadline will be given priority. Articles that do not follow submission criteria will not be considered for publication.

Status of Article

Articles must be original and have not been published previously.


Review Process

Faculty Review

All articles must be reviewed by a faculty member or physician with expertise in the subject area of the article. Departmental editors are responsible for seeking out a faculty reviewer to review the article, though suggestions for reviewers from authors are encouraged. Articles must have passed through a faculty review and had revisions updated by the stated deadline. Submit the name of the faculty reviewer upon article submission. The name of the faculty reviewer will appear in the issue. 

Formal Peer Review

Each submitted article will then be reviewed by a UWOMJ editor. The results of this will be assessed by the UWOMJ core editorial board to determine whether the reviewed article will be accepted for publication. Authors of articles accepted for publication will be notified by email. Authors of rejected submissions will also review an email outlining reasons for rejection and needs for improvement. Rejected articles can be re-submitted after appropriate changes have been made according to the recommendations of the UWOMJ core editorial board.


Format of Article

Abstract or Clinical Narrative: Maximum 250 words. Starting in the 2016/2017 publication cycle, Abstracts or Clinical Narratives are now required for all publications aside from Commentaries.
Body: Maximum 1500 words, excluding abstract/narrative. Maximum 1000 words for Commentaries.
Style: American Medical Association. Please include section headings (Introduction, Methods, etc.) as appropriate.

Questions about article formatting and layout should be directed to uwomj@meds.uwo.ca

Style Guide

Please use the official UWOMJ Style Guide to format your article: UWOMJ Style Guide

Faculty Reviewer

Your faculty reviewer should be listed in the submission. They should be listed with the following format: “[Name], [Degrees], [Certifications/Fellow Status], ([Department, Division])”

Periods should be removed from abbreviations and middle initials. “Dr” designation should not be indicated.

Example: John Payne, MD, MClSc, CCFP, FCFP (Department of Family Medicine)
Example: Noureen Huda, MBBS, FRCPC (Department of Medicine, Division of General Internal Medicine)
Example: Paul A Derry, PhD (C Psych) (Department of Psychology) & Jorge G Burneo, MD, MSPH (Department of Clinical Neurological Sciences)

Line Numbering

To facilitate the review process, final article submissions should provide continuous line numbers. Word documents can provide these line numbers automatically through Page Layout → Line Numbering → “Continuous”. Suggested changes made through formal peer review will make reference to specific line numbers.

References

Format: NLM (National Library of Medicine)

References must be indicated numerically in the text as superscripts and listed as endnotes in order of appearance. No footnotes.

Reference numbers at the end of a sentence should go directly after the period and any quotation marks (no space before the reference number).

Example: According to Bowlby, difficult emotions are “notoriously tough to deal with.”1
Example: JAK2 mutations are responsible for many grants being accepted,2 while NEMO mutations are not as well-funded.3,4
Example: There are five million kinds of skin disease.5-7,11

The format for various types of references should follow that of the National Library of Medicine; please refer to www.wsulibs.wsu.edu/quickguides/nlm or a comprehensive guide. Month of publication should be included, where available. Journal titles should be stated in abbreviated form. Please use the abbreviations listed in the Index Medicus published by the National Library of Medicine, accessible from www2.bg.am.poznan.pl/czasopisma/medicus.php?lang=eng. Alternatively, you can copy the citation directly from the article’s PubMed page.

Sample References

Journal Article

Petitti DB, Crooks VC, Buckwalter JG, et al. Blood pressure levels before dementia. Arch Neurol. 2005 Jan;62(1):112-6.

Book

Jenkins PF. Making sense of the chest x-ray: a hands-on guide. New York: Oxford University Press; 2005. 194 p.

Individual Title on the Internet

Central Area Trauma Regional Advisory Council. Non-PCI hospital STEMI guidelines [Internet]. Version 04.13. Austin (TX): Central Area Trauma Regional Advisory Council; 2013 [cited 2013 Nov 21]. Available from: http://www.catrac.org/Mission_Lifeline/MLCCW/OtherDocs/2013/Non-PCISTEMIGuidelinesFINALApproved4-10-2013.pdf.

Ryan TJ, Reeder GS. Initial evaluation and management of suspected acute coronary syndrome in the emergency department [Internet]. UpToDate; 2013 Sep 6 [cited 2013 Nov 13]. Available from: http://www.uptodate.com/contents/initial-evaluation-and-management-of-suspected-acute-coronary-syndrome-in-the-emergency-department.

Website

Huron County [Internet]. Goderich (ON): County of Huron; c2013. Ambulance (EMS); c2013 [cited 2013 Nov 21]. Available from: http://www.huroncounty.ca/ambulance.

i.e. <Homepage> [Internet]. <Place of Publication>: <Publisher>; <Homepage Publication Date>. <Specific Page Title>; <Specific Page Publication Date> [<Citation Date>]. Available from: <URL>.

Photographs/Diagrams

Any reproduction of photographs or diagrams from another published source must have permission from the publisher. All photographs and diagrams must be submitted as image files (JPEG, PNG, or TIF are recommended, preferably 150dpi or higher) separate from the body of the article. Images files should be named accordingly (e.g. authorname-figure1.jpg) and the full name of the author of the source article should be provided. Note that with the exception of cover art, the UWOMJ does not print colour photographs.